Determination of Residence for Tuition Purposes
Note: The information in this appendix was current at the time the catalog was prepared, but the student should visit the Policies and Procedures webpage (www.montgomerycollege.edu/pnp) for additional information and for changes that may have been made since then.
To qualify, for tuition purposes, as a resident of Montgomery County or the state of Maryland, legal domicile must have been maintained for a period not less than three months prior to the first regularly scheduled class for the semester. Furthermore, the student must possess the legal capacity under state and federal law to establish Maryland domicile. In establishing the domicile of a person enrolling in a credit course at Montgomery College, the following procedures shall prevail:
- Domicile shall be considered as a person’s permanent place of abode, where physical presence and possessions are maintained and where he or she intends to remain indefinitely. The domicile of a person who received more than one-half of his or her financial support from others in the most recently completed year is the domicile of the person contributing the greatest proportion of support, without regard to whether the parties are related by blood or marriage.
- At the time of admission to or initial enrollment in any credit course at Montgomery College, each student shall sign a statement affirming domicile and the factual basis for the claim of domicile.
- At the time of each subsequent enrollment, each student shall indicate whether his or her domicile is the same as or different from that affirmed for the last semester in attendance. If facts indicate the domicile has changed, the student shall complete a new statement.
- In determining the adequacy of the factual basis for domicile provided by the student, the College will consider any of the following factors and request evidence for substantiation:
- ownership or rental of local living quarters
- substantially uninterrupted physical presence, including the months when the student is not in attendance at the College
- maintenance in Maryland and in the county of all, or substantially all, of the student’s possessions
- payment of Maryland state and local piggyback income taxes on all taxable income earned, including all taxable income earned outside the state
- registration to vote in the state and county
- registration of a motor vehicle in the state, with a local address specified, if the student owns or uses such a vehicle
- possession of a valid Maryland driver’s license, with a local address specified, if the student is licensed anywhere to drive a motor vehicle
A domicile in Montgomery County or the state of Maryland is lost when a new domicile is established for a period of three months at a location outside the county or state.
In addition to the general requirements, the following provisions apply to the specific categories of students indicated:
- Military personnel and their dependents who were domiciliaries of Maryland at the time of entrance into the armed forces and who are stationed outside the state may retain Maryland domicile as long as they do not establish domicile elsewhere.
- Military personnel and their dependents who are on active duty for a period of more than 30 days and whose domicile or permanent duty station is in the State may retain Maryland domicile as long as they are continuously enrolled.
- An individual’s immigration status shall not preclude award of Maryland residency under this policy if the individual has the legal capacity to establish domicile in Maryland.
- A student enrolled in a program designated as statewide or regional by the state Board for Community Colleges may be considered a resident for tuition purposes if domiciled in the approved region for the program.
- A student from outside the state who enrolls as part of a reciprocity agreement negotiated between Maryland and another state may be considered a resident for tuition purposes.
- Students who move to Maryland as an employee (civilian personnel or defense contractor) or a family member of an employee as a result of the Base Realignment and Closure (BRAC) may be eligible to receive a waiver of out-of-state or out-of-county fee.
Students may request a change in residency classification or appeal current classification within a reasonable time of a decision by Montgomery College. Appeals for changes of residency classification must be accompanied by evidence justifying such changes and must be processed prior to the end of the third week of classes or its equivalent in a winter or summer session (20%). Any changes processed after the deadline will be effective the following semester. Appeals shall be submitted in writing to the campus registrar.
One-party checks, money orders, bank treasurer/cashier checks, credit cards, debit cards, and cash are accepted in payment of tuition and fees. All personal checks and money orders must be made payable to Montgomery College and should be in the exact amount of tuition and fees. Two-party credit union or bank treasurer/cashier checks payable to the student and Montgomery College also are accepted in payment of tuition and fees.
However, two-party personal and business checks and payroll checks are not accepted in payment of student tuition and fees.
All personal checks must have the account owner’s name and bank account number preprinted on the check.
College checks issued to students for financial aid awards are accepted in payment of tuition and fees. Change from such checks is normally available within the time lines established each semester for an appropriate refund issued through regular College refund procedures.
In the event that an invalid check charge has been posted to and remains on the student’s account, all future payments of tuition and fees must be made by cash, bank money order, bank treasurer’s check, or bank certified check. Financial aid awards also are acceptable in payment of student tuition and/or fees regardless of the student’s invalid check status. This restriction may be removed if a letter is received from the bank on which the invalid check was drawn indicating that an error on the part of the bank caused the invalid check.
Please refer to www.montgomerycollege.edu/creditcost
- Students wishing to withdraw officially from a course or courses should consult with the Office of Admissions and Records on their campus to ensure that required procedures are followed.
- Students who receive financial aid must inform the Student Financial Aid Office if their withdrawal or change of schedule changes the number of credit hours in which they are enrolled. If they have paid their tuition using financial aid funds, they normally will receive no refund since the amount of the refund will be returned to the appropriate financial aid account.
- The effective date for the calculation of a refund will be the date that the student successfully drops the class via the web or the date that notification is received in the respective campus Office of Admissions and Records. Except in cases where courses are administratively cancelled, no refund will be made unless the student officially withdraws by the posted deadline.
B. Administrative Cancellation
- When a course is administratively cancelled by the College, students who do not replace the cancelled courses are eligible for a refund of 100 percent of the total tuition and fees that they have paid for the course.
- Students enrolled in courses that are cancelled by the College are not required to withdraw officially from the courses, as they are required to do in the case of student-initiated withdrawals, either voluntary or involuntary. Appropriate adjustments, including refunds, will be made to their accounts.
C. Involuntary Withdrawal
- A refund resulting from an involuntary withdrawal will, in most circumstances, be prorated based on the total number of scheduled class meetings and the total number of expired class meetings. The refund is based on tuition only and will not include fees. All fees must be paid prior to receiving a tuition refund. However, in the case of military personnel who are called to active duty or are being transferred because of related troop movement, a 100 percent refund of tuition and fees for the semester within which the effective date of withdrawal falls will be provided upon presentation of appropriate documentation. Please contact the Office of Admissions and Records for more information.
To be eligible for a refund under the conditions listed below, the student must submit to the Office of Admissions and Records the required notification of withdrawal form and the appropriate substantiating data to support such a withdrawal.
- A withdrawal is considered involuntary if it results from one of the following:
- Entering active duty into the armed services-The request for withdrawal must be substantiated with copies of military orders signed by the individual’s commanding officer or another appropriate official to show proof of date of entry.
- Illness of the student or in the immediate family of the student (immediate family includes a child, parent, spouse, or other regular member of the individual’s household)-A physician’s certification must be provided stating that the student’s or family member’s illness requires the student’s withdrawal.
- Death of the student or in the immediate family of the student (as defined in item 2b above)-Appropriate substantiation must accompany the request for withdrawal.
- Involuntary transfer/change in work hours by the student’s employer which precludes continued attendance (military branches of service are considered employers under this section)-The request for withdrawal must be substantiated by appropriate documentation.
D. Voluntary Withdrawal
Voluntary withdrawal is one that results from causes other than those defined above as involuntary. Applicable tuition is refundable only after the student has paid all fees. The College must meet its responsibilities and commitments for faculty, staff, equipment, and supplies based on original registration data. However, the Board of Trustees recognizes that there may be occasions when students have made commitments by registering but, for some personal reason, must of their own volition withdraw during the semester.
Students who officially withdraw by the published deadline date of a course (or courses) are eligible to receive a refund of 100 percent of tuition and fees for the course(s) from which they are withdrawing. The deadline for eligibility for a refund is shown for each course section on the student schedule/invoice.
Students who withdraw from a course (or courses) after the published deadline date of the course(s) are not eligible to receive a refund for that course or courses.
E. Appeals of Refund Decisions
Appeals for exception to the established refund policy, as detailed above, may be made to the assistant director of enrollment services/college registrar or designee by completing a refund appeal form. This form is available in the Office of Admissions and Records located on each campus. Note: Appeals will not be considered if entered more than 45 days after the close of the semester for which the student is claiming a refund. Campus academic appeals committees hear appeals on academic matters and have no authority to authorize refunds.
Maryland Higher Education Commission Student Transfer Policies
.01 Scope and Applicability
This chapter applies only to public institutions of higher education.
- In this chapter, the following terms have the meanings indicated.
- Terms defined.
- “AA degree” means the Associate of Arts degree.
- “AAS degree” means the Associate of Applied Sciences degree.
- “Arts” means courses that examine aesthetics and the development of the aesthetic form and explore the relationship between theory and practice. Courses in this area may include fine arts, performing and studio arts, appreciation of the arts, and history of the arts.
- “AS degree” means the Associate of Sciences degree.
- “Biological and physical sciences” means courses that examine living systems and the physical universe. They introduce students to the variety of methods used to collect, interpret, and apply scientific data, and to an understanding of the relationship between scientific theory and application.
- “English composition courses” means courses that provide students with communication knowledge and skills appropriate to various writing situations, including intellectual inquiry and academic research.
- “General education” means the foundation of the higher education curriculum providing a coherent intellectual experience for all students.
- “General education program” means a program that is designed to:
- Introduce undergraduates to the fundamental knowledge, skills, and values that are essential to the study of academic disciplines;
- Encourage the pursuit of life-long learning; and
- Foster the development of educated members of the community and the world.
- “Humanities” means courses that examine the values and cultural heritage that establish the framework for inquiry into the meaning of life. Courses in the humanities may include the language, history, literature, and philosophy of Western and other cultures.
- “Mathematics” means courses that provide students with numerical, analytical, statistical, and problemsolving skills.
- “Native student” means a student whose initial college enrollment was at a given institution of higher education and who has not transferred to another institution of higher education since that initial enrollment.
- “Parallel program” means the program of study or courses at one institution of higher education which has comparable objectives as those at another higher education institution, for example, a transfer program in psychology in a community college is definable as a parallel program to a baccalaureate psychology program at a 4-year institution of higher education.
- “Receiving institution” means the institution of higher education at which a transfer student currently desires to enroll.
- “Recommended transfer program” means a planned program of courses, both general education and courses in the major, taken at a community college, which is applicable to a baccalaureate program at a receiving institution, and ordinarily the first two years of the baccalaureate degree.
- “Sending institution” means the institution of higher education of most recent previous enrollment by a transfer student at which transferable academic credit was earned.
- “Social and behavioral sciences” means courses that examine the psychology of individuals and the ways in which individuals, groups, or segments of society behave, function, and influence one another. The courses include, but are not limited to, subjects which focus on:
- History and cultural diversity;
- Concepts of groups, work, and political systems;
- Applications of qualitative and quantitative data to social issues; and
- Interdependence of individuals, society, and the physical environment.
- “Transfer student” means a student entering an institution for the first time having successfully completed a minimum of 12 semester hours at another institution which is applicable for credit at the institution the student is entering.
.03 General Education Requirements for Public Institutions
- While public institutions have the autonomy to design their general education program to meet their unique needs and mission, that program shall conform to the definitions and common standards in this chapter. A public institution shall satisfy the general education requirement by:
- Requiring each program leading to the AA or AS to include not less than 30 and not more than 36 semester hours, and each baccalaureate degree program to include not less than 40 and not more than 46 semester hours of required core courses, with the core requiring, at a minimum, course work in each of the following five areas:
- Arts and humanities,
- Social and behavioral sciences,
- Biological and physical sciences,
- Mathematics, and
- English composition; or
- Conforming with COMAR 13B.02.02.16D(2)(b)-(c).
- Each core course used to satisfy the distribution requirements of §A(1) of this regulation shall carry at least 3 semester hours.
- General education programs of public institutions shall require at least:
- One course in each of two disciplines in arts and humanities;
- One course in each of two disciplines in social and behavioral sciences;
- Two science courses, at least one of which shall be a laboratory course;
- One course in mathematics at or above the level of college algebra; and
- One course in English composition.
- Interdisciplinary and Emerging Issues.
- In addition to the five required areas in §A of this regulation, a public institution may include up to 8 semester hours in a sixth category that addresses emerging issues that institutions have identified as essential to a full program of general education for their students. These courses may:
- Be integrated into other general education courses or may be presented as separate courses; and
- Include courses that:
- Provide an interdisciplinary examination of issues across the five areas; or
- Address other categories of knowledge, skills, and values that lie outside of the five areas.
- Public institutions may not include the courses in this section in a general education program unless they provide academic content and rigor equivalent to the areas in §A(1) of this regulation.
- General education programs leading to the AAS degree shall include at least 20 semester hours from the same course list designated by the sending institution for the AA and AS degree The AAS degree shall include at least one 3-semester-hour course from each of the five areas listed in §A(1) of this regulation.
- A course in a discipline listed in more than one of the areas of general education may be applied only to one area of general education.
- A public institution may allow a speech communication or foreign language course to be part of the arts and humanities category.
- Composition and literature courses may be placed in the arts and humanities area if literature is included as part of the content of the course.
- Public institutions may not include physical education skills courses as part of the general education requirements.
- General education courses shall reflect current scholarship in the discipline and provide reference to theoretical frameworks and methods of inquiry appropriate to academic disciplines.
- Courses that are theoretical may include applications, but all applications courses shall include theoretical components if they are to be included as meeting general education requirements.
- Public institutions may incorporate knowledge and skills involving the use of quantitative data, effective writing, information retrieval, and information literacy when possible in the general education program.
- Notwithstanding §A(1) of this regulation, a public 4-year institution may require 48 semester hours of required core courses if courses upon which the institution’s curriculum is based carry 4 semester hours.
- Public institutions shall develop systems to ensure that courses approved for inclusion on the list of general education courses are designed and assessed to comply with the requirements of this chapter.
.04 Transfer of General Education Credit
- A student transferring to one public institution from another public institution shall receive general education credit for work completed at the student’s sending institution as provided by this chapter.
- A completed general education program shall transfer without further review or approval by the receiving institution and without the need for a course-by-course match.
- Courses that are defined as general education by one institution shall transfer as general education even if the receiving institution does not have that specific course or has not designated that course as general education.
- The receiving institution shall give lower-division general education credits to a transferring student who has taken any part of the lower-division general education credits described in Regulation .03 of this chapter at a public institution for any general education courses successfully completed at the sending institution.
- Except as provided in Regulation .03M of this chapter , a receiving institution may not require a transfer student who has completed the requisite number of general education credits at any public college or university to take, as a condition of graduation, more than 10-16 additional semester hours of general education and specific courses required of all students at the receiving institution, with the total number not to exceed 46 semester hours. This provision does not relieve students of the obligation to complete specific academic program requirements or course prerequisites required by a receiving institution.
- A sending institution shall designate on or with the student transcript those courses that have met its general education requirements, as well as indicate whether the student has completed the general education program.
- A.A.S. degrees.
- While there may be variance in the numbers of hours of general education required for AA, AS, and AAS degrees at a given institution, the courses identified as meeting general education requirements for all degrees shall come from the same general education course list and exclude technical or career courses.
- An A.A.S. student who transfers into a receiving institution with fewer than the total number of general education credits designated by the receiving institution shall complete the difference in credits according to the distribution as designated by the receiving institution. Except as provided in Regulation .03M of this chapter, the total general education credits for baccalaureate degree-granting public receiving institutions may not exceed 46 semester hours.
- Student responsibilities. A student is held:
- Accountable for the loss of credits that:
- Result from changes in the student’s selection of the major program of study,
- Were earned for remedial course work, or
- Exceed the total course credits accepted in transfer as allowed by this chapter; and
- Responsible for meeting all requirements of the academic program of the receiving institution.
.05 Transfer of Nongeneral Education Program Credit
- Transfer to Another Public Institution.
- Credit earned at any public institution in the state is transferable to any other public institution if the:
- Credit is from a college or university parallel course or program;
- Grades in the block of courses transferred average 2.0 or higher; and
- Acceptance of the credit is consistent with the policies of the receiving institution governing native students following the same program.
- If a native student’s “D” grade in a specific course is acceptable in a program, then a “D” earned by a transfer student in the same course at a sending institution is also acceptable in the program. Conversely, if a native student is required to earn a grade of “C” or better in a required course, the transfer student shall also be required to earn a grade of “C” or better to meet the same requirement.
- Credit earned in or transferred from a community college is limited to:
- One half the baccalaureate degree program requirement, but may not be more than 70 semester hours; and
- The first 2 years of the undergraduate education experience.
- Nontraditional Credit.
- The assignment of credit for AP, CLEP, or other nationally recognized standardized examination scores presented by transfer students is determined according to the same standards that apply to native students in the receiving institution, and the assignment shall be consistent with the State minimum requirements.
- Transfer of credit from the following areas shall be consistent with COMAR 13B.02.02. and shall be evaluated by the receiving institution on a course-by-course basis:
- Technical courses from career programs;
- Course credit awarded through articulation agreements with other segments or agencies;
- Credit awarded for clinical practice or cooperative education experiences; and
- Credit awarded for life and work experiences.
- The basis for the awarding of the credit shall be indicated on the student’s transcript by the receiving institution.
- The receiving institution shall inform a transfer student of the procedures for validation of course work for which there is no clear equivalency. Examples of validation procedures include ACE recommendations, portfolio assessment, credit through challenge, examinations, and satisfactory completion of the next course in sequence in the academic area.
- The receiving baccalaureate degree-granting institution shall use validation procedures when a transferring student successfully completes a course at the lower-division level that the receiving institution offers at the upper-division level. The validated credits earned for the course shall be substituted for the upper-division course.
- Program Articulation.
- Recommended transfer programs shall be developed through consultation between the sending and receiving institutions. A recommended transfer program represents an agreement between the two institutions that allows students aspiring to the baccalaureate degree to plan their programs. These programs constitute freshman/sophomore level course work to be taken at the community college in fulfillment of the receiving institution’s lower division course work requirement.
- Recommended transfer programs in effect at the time that this regulation takes effect, which conform to this chapter, may be retained.
.06 Academic Success and General Well-Being of Transfer Students
- Sending Institutions.
- Community colleges shall encourage their students to complete the associate degree or to complete 56 hours in a recommended transfer program which includes both general education courses and courses applicable toward the program at the receiving institution.
- Community college students are encouraged to choose as early as possible the institution and program into which they expect to transfer.
- The sending institution shall:
- Provide to community college students information about the specific transferability of courses at 4-year colleges;
- Transmit information about transfer students who are capable of honors work or independent study to the receiving institution; and
- Promptly supply the receiving institution with all the required documents if the student has met all financial and other obligations of the sending institution for transfer.
- Receiving Institutions.
- Admission requirements and curriculum prerequisites shall be stated explicitly in institutional publications.
- A receiving institution shall admit transfer students from newly established public colleges that are functioning with the approval of the Maryland Higher Education Commission on the same basis as applicants from regionally accredited colleges.
- A receiving institution shall evaluate the transcript of a degree-seeking transfer student as expeditiously as possible, and notify the student of the results not later than mid-semester of the student’s first semester of enrollment at the receiving institution, if all official transcripts have been received at least 15 working days before mid-semester. The receiving institution shall inform a student of the courses which are acceptable for transfer credit and the courses which are applicable to the student’s intended program of study.
- A receiving institution shall give a transfer student the option of satisfying institutional graduation requirements that were in effect at the receiving institution at the time the student enrolled as a freshman at the sending institution. In the case of major requirements, a transfer student may satisfy the major requirements in effect at the time when the student was identifiable as pursuing the recommended transfer program at the sending institution. These conditions are applicable to a student who has been continuously enrolled at the sending institution.
.07 Programmatic Currency
- A receiving institution shall provide to the community college current and accurate information on recommended transfer programs and the transferability status of courses. Community college students shall have access to this information.
- Recommended transfer programs shall be developed with each community college whenever new baccalaureate programs are approved by the degree-granting institution.
- When considering curricular changes, institutions shall notify each other of the proposed changes that might affect transfer students. An appropriate mechanism shall be created to ensure that both 2- and 4-year public colleges provide input or comments to the institution proposing the change. Sufficient lead time shall be provided to effect the change with minimum disruption. Transfer students are not required to repeat equivalent course work successfully completed at a community college.
.08 Transfer Mediation Committee
- There is a Transfer Mediation Committee, appointed by the Secretary, which is representative of the public four year colleges and universities and the community colleges.
- Sending and receiving institutions that disagree on the transferability of general education courses as defined by this chapter shall submit their disagreements to the Transfer Mediation Committee. The Transfer Mediation Committee shall address general questions regarding existing or past courses only, not individual student cases, and shall also address questions raised by institutions about the acceptability of new general education courses. As appropriate, the Committee shall consult with faculty on curricular issues.
- The findings of the Transfer Mediation Committee are considered binding on both parties.
.09 Appeal Process
- Notice of Denial of Transfer Credit by a Receiving Institution.
- Except as provided in §A(2) of this regulation, a receiving institution shall inform a transfer student in writing of the denial of transfer credit not later than mid-semester of the transfer student’s first semester, if all official transcripts have been received at least 15 working days before mid-semester.
- If transcripts are submitted after 15 working days before mid-semester of a student’s first semester, the receiving institution shall inform the student of credit denied within 20 working days of receipt of the official transcript.
- A receiving institution shall include in the notice of denial of transfer credit:
- A statement of the student’s right to appeal; and
- A notification that the appeal process is available in the institution’s catalog.
- The statement of the student’s right to appeal the denial shall include notice of the time limitations in §B of this regulation.
- A student believing that the receiving institution has denied the student transfer credits in violation of this chapter may initiate an appeal by contacting the receiving institution’s transfer coordinator or other responsible official of the receiving institution within 20 working days of receiving notice of the denial of credit.
- Response by Receiving Institution.
- A receiving institution shall:
- Establish expeditious and simplified procedures governing the appeal of a denial of transfer of credit; and
- Respond to a student’s appeal within 10 working days.
- An institution may either grant or deny an appeal. The institution’s reasons for denying the appeal shall be consistent with this chapter and conveyed to the student in written form.
- Unless a student appeals to the sending institution, the written decision in §C(2) of this regulation constitutes the receiving institution’s final decision and is not subject to appeal.
- Appeal to Sending Institution.
- If a student has been denied transfer credit after an appeal to the receiving institution, the student may request the sending institution to intercede on the student’s behalf by contacting the transfer coordinator of the sending institution.
- A student shall make an appeal to the sending institution within 10 working days of having received the decision of the receiving institution.
- Consultation between Sending and Receiving Institutions.
- Representatives of the two institutions shall have 15 working days to resolve the issues involved in an appeal.
- As a result of a consultation in this section, the receiving institution may affirm, modify, or reverse its earlier decision.
- The receiving institution shall inform a student in writing of the result of the consultation.
- The decision arising out of a consultation constitutes the final decision of the receiving institution and is not subject to appeal.
.10 Periodic Review
- Report by Receiving Institution.
- A receiving institution shall report annually the progress of students who transfer from two year and four year institutions within the State to each community college and to the Secretary of the Maryland Higher Education Commission.
- An annual report shall include ongoing reports on the subsequent academic success of enrolled transfer students, including graduation rates, by major subject areas.
- A receiving institution shall include in the reports comparable information on the progress of native students.
- Transfer Coordinator. A public institution of higher education shall designate a transfer coordinator, who serves as a resource person to transfer students at either the sending or receiving campus. The transfer coordinator is responsible for overseeing the application of the policies and procedures outlined in this chapter and interpreting transfer policies to the individual student and to the institution.
- The Maryland Higher Education Commission shall establish a permanent Student Transfer Advisory Committee that meets regularly to review transfer issues and recommend policy changes as needed. The Student Transfer Advisory Committee shall address issues of interpretation and implementation of this chapter.