Determination of Residence for Tuition Purposes
Note: The information in this appendix was current at the time the catalog was prepared, but the student should visit the Policies and Procedures webpage (www.montgomerycollege.edu/pnp) for additional information and for changes that may have been made since then.
To qualify, for tuition purposes, as a resident of Montgomery County or the state of Maryland, legal domicile must have been maintained for a period not less than three months prior to the first regularly scheduled class for the semester. Furthermore, the student must possess the legal capacity under state and federal law to establish Maryland domicile. In establishing the domicile of a person enrolling in a credit course at Montgomery College, the following procedures shall prevail:
- Domicile shall be considered as a person’s permanent place of abode, where physical presence and possessions are maintained and where he or she intends to remain indefinitely. The domicile of a person who received more than one-half of his or her financial support from others in the most recently completed year is the domicile of the person contributing the greatest proportion of support, without regard to whether the parties are related by blood or marriage.
- At the time of admission to or initial enrollment in any credit course at Montgomery College, each student shall sign a statement affirming domicile and the factual basis for the claim of domicile.
- At the time of each subsequent enrollment, each student shall indicate whether his or her domicile is the same as or different from that affirmed for the last semester in attendance. If facts indicate the domicile has changed, the student shall complete a new statement.
- In determining the adequacy of the factual basis for domicile provided by the student, the College will consider any of the following factors and request evidence for substantiation:
- ownership or rental of local living quarters
- substantially uninterrupted physical presence, including the months when the student is not in attendance at the College
- maintenance in Maryland and in the county of all, or substantially all, of the student’s possessions
- payment of Maryland state and local piggyback income taxes on all taxable income earned, including all taxable income earned outside the state
- registration to vote in the state and county
- registration of a motor vehicle in the state, with a local address specified, if the student owns or uses such a vehicle
- possession of a valid Maryland driver’s license, with a local address specified, if the student is licensed anywhere to drive a motor vehicle
A domicile in Montgomery County or the state of Maryland is lost when a new domicile is established for a period of three months at a location outside the county or state.
In addition to the general requirements, the following provisions apply to the specific categories of students indicated:
- Military personnel and their dependents who were domiciliaries of Maryland at the time of entrance into the armed forces and who are stationed outside the state may retain Maryland domicile as long as they do not establish domicile elsewhere.
- Military personnel and their dependents who are on active duty for a period of more than 30 days and whose domicile or permanent duty station is in the State may retain Maryland domicile as long as they are continuously enrolled.
- An individual’s immigration status shall not preclude award of Maryland residency under this policy if the individual has the legal capacity to establish domicile in Maryland.
- A student enrolled in a program designated as statewide or regional by the state Board for Community Colleges may be considered a resident for tuition purposes if domiciled in the approved region for the program.
- A student from outside the state who enrolls as part of a reciprocity agreement negotiated between Maryland and another state may be considered a resident for tuition purposes.
- A “covered individual” using benefits under the Post 9/11 GI Bill or Montgomery GI Bill as provided for by Section 702 of the Veterans Access, Choice and Accountability Act or Section 301 of the Veterans Affairs Expiring Authorities Act of 2018. A “covered individual” is defined by the Act as:
- A veteran who lives in Montgomery County or Maryland (regardless of his or her formal state of residence) and enrolls at Montgomery College within 3 years of discharge from a period of active duty service of 90 days or more;
- Anyone using transferred benefits who lives in Montgomery County or Maryland (regardless of his or her formal state of residence) and enrolls at Montgomery College within 3 years of the transferor’s discharge from a period of active duty service of 90 days or more;
- A spouse or child using benefits under the Marine Gunnery Sergeant John David Fry Scholarship veteran who lives Montgomery County or Maryland (regardless of his or her formal state of residence);
- Anyone using transferred Post-9/11 G.I. Bill (38 U.S.C. § 3319) benefits who lives in Montgomery County or Maryland (regardless of his or her formal state of residence) and the transferor is a member of the uniform service who is serving on active duty;
- An individual using educational assistance under chapter 31, Vocational Rehabilitation and Employment, who lives in Montgomery County or Maryland, while attending Montgomery College (regardless of the individual’s formal state of residence), effective for courses, semesters or terms beginning after March 1, 2019. f. Anyone described above while the individual remains continuously enrolled (other than during regularly scheduled breaks between courses, semesters, or terms) at the same school. The person so described must have enrolled in the school prior to the expiration of the three-year period following discharge or release as described above and must be using educational benefits under either Chapter 30, Chapter 31 (Vocational Rehabilitation and Employment), or Chapter 33 of Title 38, United States Code.
Students may request a change in residency classification or appeal current classification within a reasonable time of a decision by Montgomery College. Appeals for changes of residency classification must be accompanied by evidence justifying such changes and must be processed prior to the end of the third week of classes or its equivalent in a winter or summer session (20%). Any changes processed after the deadline will be effective the following semester. Appeals shall be submitted in writing to the campus registrar.
One-party checks, money orders, bank treasurer/cashier checks, credit cards, debit cards, and cash are accepted in payment of tuition and fees. All personal checks and money orders must be made payable to Montgomery College and must be in the exact amount of tuition and fees. Two-party credit union or bank treasurer/cashier checks payable to the student and Montgomery College are also accepted in payment of tuition and fees with the student’s endorsement. However, two-party personal and business checks and payroll checks are not accepted in payment of student tuition and fees.
Full payments for tuition and fees (or payment arrangements) are due at the time of registration. Payment arrangements include enrolling in an available tuition installment plan (TIP Plan). Payments and TIP plans can be made online through the student’s MyMC account.
All personal checks must have the account owner’s name, account owner’s address, and bank account number preprinted on the check. The College does not accept starter checks.
Financial aid awards are posted directly to student accounts. These awards will first be applied toward institutional tuition and fee charges due to the College unless the College is prohibited pursuant to guidelines established by the U.S. Department of Education. Awards in excess of tuition and fee charges due are normally available within the timelines established each semester for an appropriate refund issued through regular College refund procedures.
In the event that an invalid check charge has been posted to and remains on the student’s account, all future payments of tuition and fees must be made by cash, bank money order, bank treasurer’s check, bank certified check, debit card, or credit card. This restriction may be removed if a letter is received from the bank on which the invalid check was drawn indicating that an error on the part of the bank caused the invalid check.
Please refer to www.montgomerycollege.edu/creditcost
- Students wishing to withdraw officially from a course or courses should consult with the Office of Records & Registration on their campus to ensure that required procedures are followed.
- Students who receive financial aid must inform the Student Financial Aid Office if their withdrawal or change of schedule changes the number of credit hours in which they are enrolled. If they have paid their tuition using financial aid funds, they normally will receive no refund since the amount of the refund will be returned to the appropriate financial aid account.
- The effective date for the calculation of a refund will be the date that the student successfully drops the class via the web or the date that notification is received in the respective campus Office of Records & Registration. Except in cases where courses are administratively cancelled, no refund will be made unless the student officially withdraws by the posted deadline.
B. Administrative Cancellation
- When a course is administratively cancelled by the College, students who do not replace the cancelled courses are eligible for a refund of 100 percent of the total tuition and fees that they have paid for the course.
- Students enrolled in courses that are cancelled by the College are not required to withdraw officially from the courses, as they are required to do in the case of student-initiated withdrawals, either voluntary or involuntary. Appropriate adjustments, including refunds, will be made to their accounts.
C. Involuntary Withdrawal
- A refund resulting from an involuntary withdrawal will, in most circumstances, be prorated based on the total number of scheduled class meetings and the total number of expired class meetings. The refund is based on tuition only and will not include fees. All fees must be paid prior to receiving a tuition refund. However, in the case of military personnel who are called to active duty or are being transferred because of related troop movement, a 100 percent refund of tuition and fees for the semester within which the effective date of withdrawal falls will be provided upon presentation of appropriate documentation. Please contact the Office of Records & Registration for more information.
To be eligible for a refund under the conditions listed below, the student must submit to the Office of Records & Registration the required notification of withdrawal form and the appropriate substantiating data to support such a withdrawal.
- A withdrawal is considered involuntary if it results from one of the following:
- Entering active duty into the armed services-The request for withdrawal must be substantiated with copies of military orders signed by the individual’s commanding officer or another appropriate official to show proof of date of entry.
- Illness of the student or in the immediate family of the student (immediate family includes a child, parent, spouse, or other regular member of the individual’s household)-A physician’s certification must be provided stating that the student’s or family member’s illness requires the student’s withdrawal.
- Death of the student or in the immediate family of the student (as defined in item 2b above)-Appropriate substantiation must accompany the request for withdrawal.
- Involuntary transfer/change in work hours by the student’s employer which precludes continued attendance (military branches of service are considered employers under this section)-The request for withdrawal must be substantiated by appropriate documentation.
D. Voluntary Withdrawal
Voluntary withdrawal is one that results from causes other than those defined above as involuntary. Applicable tuition is refundable only after the student has paid all fees. The College must meet its responsibilities and commitments for faculty, staff, equipment, and supplies based on original registration data. However, the Board of Trustees recognizes that there may be occasions when students have made commitments by registering but, for some personal reason, must of their own volition withdraw during the semester.
Students who officially withdraw by the published deadline date of a course (or courses) are eligible to receive a refund of 100 percent of tuition and fees for the course(s) from which they are withdrawing. The deadline for eligibility for a refund is shown for each course section on the student schedule/invoice.
Students who withdraw from a course (or courses) after the published deadline date of the course(s) are not eligible to receive a refund for that course or courses.
E. Appeals of Refund Decisions
Appeals for exception to the established refund policy, as detailed above, may be made to the director of records & registration/college registrar or designee by completing a refund appeal form. This form is available in the Office of Records & Registration located on each campus. Note: Appeals will not be considered if entered more than 45 days after the close of the semester for which the student is claiming a refund. Campus academic appeals committees hear appeals on academic matters and have no authority to authorize refunds.
Title 13B Maryland Higher Education Commission
Subtitle 06 General Education and Transfer
Chapter 01 Public Institutions of Higher Education
Pulled from the COMAR website on December 1, 2020
.01 Scope and Applicability.
This chapter applies only to public institutions of higher education.
A. In this chapter, the following terms have the meanings indicated.
B. Terms Defined.
(1) “A.A. degree” means the Associate of Arts degree.
(2) “A.A.S. degree” means the Associate of Applied Sciences degree.
(3) “A.A.T. degree” means the Associate of Arts in Teaching degree.
(4) “A.F.A. degree” means the Associate of Fine Arts degree.
(5) “Arts” means courses that examine aesthetics and the development of the aesthetic form and explore the relationship between theory and practice.
(6) “A.S. degree” means the Associate of Sciences degree.
(7) “A.S.E. degree” means the Associate of Science in Engineering degree.
(8) “Associate’s degree” includes an:
(a) A.A. degree;
(b) A.S. degree;
(c) A.A.S. degree;
(d) A.A.T. degree;
(e) A.F.A. degree; and
(f) A.S.E degree.
(9) “Biological and physical sciences” means courses that examine living systems and the physical universe. They introduce students to the variety of methods used to collect, interpret, and apply scientific data, and to an understanding of the relationship between scientific theory and application.
(10) “Cumulative grade point average” means the average of grades received for completed coursework at all institutions attended.
(11) “English composition courses” means courses that provide students with communication knowledge and skills appropriate to various writing situations, including intellectual inquiry and academic research.
(12) “First-time student” means a student who:
(a) Has earned a high school diploma or equivalent; and
(b) Has not earned any college credit from an institution of higher education subsequent to earning the high school diploma or equivalent.
(13) First-time student with advanced standing” means a first-time student who earned college credit from an institution of higher education prior to earning a high school diploma or equivalent.
(14) “General education” means the foundation of the higher education curriculum providing a coherent intellectual experience for all students.
(15) “General education program” means a program that is designed to:
(a) Introduce undergraduates to the fundamental knowledge, skills, and values that are essential to the study of academic disciplines;
(b) Encourage the pursuit of life-long learning; and
(c) Foster the development of educated members of the community and the world.
(16) “Humanities” means courses that examine the values and cultural heritage that establish the framework for inquiry into the meaning of life.
(17) “Mathematics” means courses that provide students with numerical, analytical, statistical, and problem-solving skills.
(18) “Native student” means a student whose initial college enrollment was at a given institution of higher education and who has not transferred to another institution of higher education since that initial enrollment.
(19) “Parallel program” means the program of study or courses at one institution of higher education that has parallel courses and comparable objectives as those at another higher education institution, for example, a transfer program in psychology in a community college is definable as a parallel program to a baccalaureate psychology program at a 4-year institution of higher education.
(20) “Receiving institution” means the institution of higher education to which a student desires to transfer credit.
(21) “Recommended transfer program” means a planned program of courses, both general education and courses in the major, taken at a community college, which is applicable to a baccalaureate program at a receiving institution, and ordinarily the first half of the baccalaureate degree.
(22) “Reverse transfer” means a process whereby credits that a student earns at any public senior higher education institution in the State toward a bachelor’s degree are transferrable to any community college in the State for credit toward an associate’s degree.
(23) “Sending institution” means the institution of higher education of most recent previous enrollment by a student at which applicable academic credit was earned.
(24) “Social and behavioral sciences” means courses that are concerned with the examination of society and the relationships among individuals within a society.
(25) “Transfer student” means a student entering an institution for the first time having successfully completed a minimum of 12 semester hours at another institution of higher education after earning a high school diploma or equivalent that are applicable for credit at the institution the student is entering.
.02-1 Admission of Transfer Students and First-Time Students with Advanced Standing.
A. Admission to Public Institutions.
(1) Subject to §B of this regulation, a student attending a public institution who has completed an associate’s degree or who has completed 60 or more semester hours of credit may not be denied direct transfer to another public institution if the student attained a cumulative grade point average of at least 2.0 on a 4.0 scale or its equivalent at the sending institution, except as provided in §A(4) of this regulation.
(2) Subject to §B of this regulation, a student attending a public institution who has not completed an associate’s degree or who has completed fewer than 60 semester hours of credit is eligible to transfer to a public institution regardless of the number of credit hours earned if the student:
(a) Satisfied the same admission criteria as a native student at the receiving public institution; and
(b) Attained a cumulative grade point average of at least 2.0 on a 4.0 scale or its equivalent at the sending institution.
(3) Subject to §B of this regulation, a student attending a public institution who did not satisfy the admission criteria of a receiving public institution as a high school senior, but who has earned sufficient credits at a public institution to be classified by the receiving public institution as a sophomore, shall meet the stated admission criteria developed and published by the receiving public institution for transfer.
(4) If the number of students seeking admission exceeds the number that can be accommodated at a receiving public institution, admission decisions shall be:
(a) Based on criteria developed and published by the receiving public institution on the institution’s website; and
(b) Made to provide fair and equal treatment for native students, transfer students, and first-time students with advanced standing.
B. Admission to Programs.
(1) A receiving public institution may require additional program admission requirements to some programs if the standards and criteria for admission to the program:
(a) Are developed and published by the receiving public institution; and
(b) Maintain fair and equal treatment for native students, transfer students, and first-time students with advanced standing.
(2) Courses taken at a public institution as part of a recommended transfer program leading toward a baccalaureate degree shall be applicable to related programs at a receiving public institution granting the baccalaureate degree.
C. Receiving Institution Program Responsibility.
(1) The faculty of a receiving public institution is responsible for development and determination of the program requirements in major fields of study for a baccalaureate degree, including courses in the major field of study taken in the lower division.
(2) A receiving public institution may set program requirements in major fields of study which simultaneously fulfill general education requirements.
(3) A receiving public institution, in developing lower division course work, shall exchange information with other public institutions to facilitate the transfer of credits into its programs.
(4) A receiving public institution shall ensure that any changes to program standards and criteria for admission and the transfer of credits:
(a) Maintain the fair and equal treatment of native students, transfer students, and first-time students with advanced standing; and
(b) Are communicated in a timely manner.
.03 General Education Requirements for Public Institutions.
A. While public institutions have the autonomy to design their general education program to meet their unique needs and mission, that program shall conform to the definitions and common standards in this chapter, and incorporate the general education knowledge and skills required by the Middle States Commission on Higher Education Standards for Accreditation. No later than August 1, 2017, a public institution shall satisfy the general education requirement by:
(1) Requiring each program leading to the A.A. or A.S. degree to include not less than 28 and not more than 36 semester hours, and each baccalaureate degree program to include not less than 38 and not more than 46 semester hours of required core courses, with the core requiring, at a minimum, course work in each of the following five areas:
(a) Arts and humanities,
(b) Social and behavioral sciences,
(c) Biological and physical sciences,
(d) Mathematics, and
(e) English composition; or
(2) Conforming with COMAR 13B.02.02.16D(2)(b)-(c).
B. Each core course used to satisfy the distribution requirements of §A(1) of this regulation shall carry at least 3 semester hours.
C. General education programs of public institutions shall require at least:
(1) Two courses in arts and humanities;
(2) Two courses in social and behavioral sciences;
(3) Two science courses, at least one of which shall be a laboratory course;
(4) One course in mathematics, having performance expectations demonstrating a level of mathematical maturity beyond the Maryland College and Career Ready Standards in Mathematics (including problem-solving skills, and mathematical concepts and techniques that can be applied in the student’s program of study); and
(5) One course in English composition, completed with a grade of C- or better.
D. Institution-Specific Requirements.
(1) In addition to the five required areas in §A of this regulation, a public institution may include up to 8 semester hours in course work outside the five areas. These courses may be integrated into other general education courses or may be presented as separate courses. Examples include, but are not limited to, Health, Diversity, and Computer Literacy.
(2) Public institutions may not include the courses in this section in a general education program unless they provide academic content and rigor equivalent to the areas in §A(1) of this regulation.
E. General education programs leading to the A.A.S. degree shall include at least 18 semester hours from the same course list designated by the sending institution for the A.A. and A.S. degrees. The A.A.S. degree shall include at least one 3-semester-hour course from each of the five areas listed in §A(1) of this regulation.
F. A course in a discipline listed in more than one of the areas of general education may be applied only to one area of general education.
G. A public institution may allow a speech communication or foreign language course to be part of the arts and humanities category.
H. Composition and literature courses may be placed in the arts and humanities area if literature is included as part of the content of the course.
I. Public institutions may not include physical education skills courses as part of the general education requirements.
J. General education courses shall reflect current scholarship in the discipline and provide reference to theoretical frameworks and methods of inquiry appropriate to academic disciplines.
K. Courses that are theoretical may include applications, but all applications courses shall include theoretical components if they are to be included as meeting general education requirements.
L. Notwithstanding §A(1) of this regulation, a public 4-year institution may require 48 semester hours of required core courses if courses upon which the institution’s curriculum is based carry 4 semester hours.
M. Public institutions shall develop systems to ensure that courses approved for inclusion on the list of general education courses are designed and assessed to comply with the requirements of this chapter.
.04 Transfer of Education Program Credit.
A. Transfer of Credit to Another Public Institution.
(1) Credit earned at any public institution in the State is transferable to any other public institution if the:
(a) Credit is from a college or university parallel course or program;
(b) Grades in the block of courses transferred average 2.0 or higher; and
(c) Acceptance of the credit is consistent with the policies of the receiving institution governing native students following the same program.
(2) If a native student’s “D” grade in a specific course is acceptable in a program, then a “D” earned by a transfer student in the same course at a sending institution is also acceptable in the program. Conversely, if a native student is required to earn a grade of “C” or better in a required course, the transfer student shall also be required to earn a grade of “C” or better to meet the same requirement.
B. Credit Earned in or Transferred From a Community College.
(1) Except as provided in §B(5) of this regulation, at least 60 credits but not more than 70 credits of general education, elective, and major courses that a student earns at any community college in the State toward a degree at a community college shall be transferrable to any public senior higher education institution in the State for credit toward a bachelor’s degree.
(2) To be transferrable, a credit shall have been earned in accordance with the student’s degree plan.
(3) Courses taken at a public institution as part of a recommended transfer program leading toward a baccalaureate degree shall be applicable to related programs at the receiving public institution granting the degree if successfully completed in accordance with the receiving institution’s policies governing native students in the same program.
(4) Students earning an A.A.S. or A.F.A. degree shall have their credits evaluated in a manner that maximizes the transfer of articulated and elective credit.
(5) A community college and a public senior higher education institution may provide in an articulation agreement for the transfer of credits in addition to credits transferred under §B(1) of this regulation.
C. Nontraditional Credit.
(1) The assignment of credit for AP, CLEP, or other nationally recognized standardized examination scores presented by any student shall be determined according to the same standards that apply to native students in the receiving institution and consistent with the State minimum requirements.
(2) Transfer of credit from the following areas shall be consistent with COMAR 13B.02.02. and shall be evaluated by the receiving institution on a course-by-course basis according to the same standards that apply to native students at the receiving institution:
(a) Technical courses from career programs;
(b) Course credit awarded through articulation agreements with other segments or agencies, which should be developed in collaboration with all public institutions, including course credit awarded by articulation with Maryland public secondary schools;
(c) Credit awarded for clinical practice or cooperative education experiences;
(d) Credit awarded for life and work experiences; and
(e) Credit awarded for training, coursework, or education through the military.
(3) The basis for the awarding of the credit shall be indicated on the student’s transcript by the receiving institution.
(4) The receiving institution shall inform a transfer student of the procedures for validation of course work for which there is no clear equivalency. Examples of validation procedures include ACE recommendations, portfolio assessment, credit through challenge, examinations, and satisfactory completion of the next course in sequence in the academic area.
(5) The receiving baccalaureate degree-granting institution shall use validation procedures when a transferring student successfully completes a course at the lower-division level that the receiving institution offers at the upper-division level. The validated credits earned for the course shall be substituted for the upper-division course.
D. Program Articulation.
(1) Recommended transfer programs shall be developed through collaboration between the sending and receiving institutions. A recommended transfer program represents an agreement between the two institutions that allows students aspiring to the baccalaureate degree to plan for seamless transfer. These programs constitute freshman/sophomore level course work to be taken at the community college in fulfillment of the receiving institution’s lower division course work requirement.
(2) Recommended transfer programs in effect at the time that this regulation takes effect, which conform to this chapter, may be retained.
E. Reverse Transfer of Credit
(1) Subject to §E(2) of this regulation, a community college shall accept for reverse transfer any credits that an individual earned at a public senior institution up to 45 credits. Credits in excess of 45 credits may be accepted in accordance with the community college’s policy.
(2) To be eligible for the transfer of credit under §E(1) of this regulation, a student shall have completed at least 15 credits at the community college to which the credits are transferred.
(3) Community colleges and public senior institutions shall develop a process to identify students eligible for reverse transfer at no cost to the student.
F. Transfer of General Education Credit
(1) A student transferring to one public institution from another public institution shall receive general education credit for work completed at the student’s sending institution as provided by this chapter.
(2) A completed general education program shall transfer without further review or approval by the receiving institution and without the need for a course-by-course match.
(3) Courses that are defined as general education by one institution shall transfer as general education even if the receiving institution does not have that specific course or has not designated that course as general education.
(4) A Maryland community college shall accept 28-36 credits of general education as specified in Regulation .03(C) of this chapter as completion of the general education requirements at the community college, without further review or the need for a course-by-course match.
(5) The receiving institution shall give lower-division general education credits to a transferring student who has taken any part of the lower-division general education credits described in Regulation .03 of this chapter at a public institution for any general education courses successfully completed at the sending institution.
(6) Except as provided in Regulation .03M of this chapter, a receiving institution may not require a transfer student who has completed the requisite number of general education credits at any public college or university to take, as a condition of graduation, more than 10-18 additional semester hours of general education and specific courses required of all students at the receiving institution, with the total number not to exceed 46 semester hours. This provision does not relieve students of the obligation to complete specific academic program requirements or course prerequisites required by a receiving institution.
(7) Each public institution shall designate on or with the student transcript those courses that have met its general education requirements, as well as indicate whether the student has completed the general education program.
(8) Associate’s Degrees.
(a) While there may be variance in the numbers of hours of general education required for associate’s degrees at a given institution, the courses identified as meeting general education requirements for all degrees shall come from the same general education course list and exclude technical or career courses.
(b) A student possessing an associate’s degree who transfers into a receiving institution with fewer than the total number of general education credits designated by the receiving institution shall complete the difference in credits according to the distribution as designated by the receiving institution. Except as provided in Regulation .03M of this chapter, the total general education credits for baccalaureate degree-granting public receiving institutions may not exceed 46 credits.
(9) Student Responsibilities. A student is held:
(a) Accountable for the loss of credits that:
(i) Result from changes in the student’s selection of the major program of study;
(ii) Were earned for remedial course work; or
(iii) Exceed the total course credits accepted in transfer as allowed by this chapter; and
(b) Responsible for meeting all requirements of the academic program of the receiving institution.
.05 Academic Success and General Well-Being of Transfer Students.
A. Sending Institutions.
(1) Community colleges shall encourage their students to complete the associate degree in a recommended transfer program that includes both general education courses and courses applicable toward the program at the receiving institution.
(2) Community college students are encouraged to choose as early as possible the institution and program into which they expect to transfer.
(3) The sending institution shall:
(a) Provide to community college students information about the specific transferability of courses and programs to 4-year colleges;
(b) Transmit information about transfer students who are capable of honors work or independent study to the receiving institution; and
(c) Promptly supply the receiving institution with all the required documents if the student has met all financial and other obligations of the sending institution for transfer.
B. Receiving Institutions.
(1) Admission requirements and curriculum prerequisites shall be stated explicitly in institutional publications.
(2) A receiving institution shall admit transfer students from newly established public colleges that are functioning with the approval of the Maryland Higher Education Commission on the same basis as applicants from regionally accredited colleges.
(3) A receiving institution shall evaluate the transcript or transcripts of a degree-seeking transfer student as expeditiously as possible, and notify the student of the results within 20 working days of the receipt of all official transcripts. The receiving institution shall inform a student of the courses that are acceptable for transfer credit and the courses that are applicable to the student’s intended program of study.
(4) A transfer student shall be provided the same opportunity as a native student to pursue the program and degree requirements that were in effect at the time that the student enrolled at the sending institution provided they have been continuously enrolled and otherwise meet the same requirements of the native student.
.06 Programmatic Currency.
A. Maryland public institutions shall collaborate to develop and provide to students current and accurate information on transferable programs and courses.
B. Upon approval of new baccalaureate programs, recommended transfer programs shall be developed with each community college.
C. When considering curricular changes, institutions shall notify each other of the proposed changes that might affect transfer students. An appropriate mechanism shall be created to ensure that both 2-year and 4-year public colleges provide input or comments to the institution proposing the change. Sufficient lead time shall be provided to effect the change with minimum disruption. Transfer students are not required to repeat equivalent course work successfully completed at a community college.
.07 Transfer Mediation Committee.
A. Sending and receiving institutions that disagree on the transferability of general education courses as defined by this chapter shall submit their disagreements to the Secretary, who shall appoint a Transfer Mediation Committee to adjudicate the disagreement. Members appointed to the Transfer Mediation Committee shall be representative of the public 4-year colleges and universities and the community colleges.
B. The Transfer Mediation Committee shall address general education issues at the course or curricular level, not individual student cases. As appropriate, the Committee shall consult with faculty on curricular issues.
C. The findings of the Transfer Mediation Committee are considered binding on both parties.
.08 Appeal Process.
A. Notice of Denial of Transfer Credit by a Receiving Institution.
(1) Except as provided in §A(2) of this regulation, a receiving institution shall inform a student in writing of a denial of transfer credit not later than mid-semester of the student’s first semester, if all official transcripts have been received at least 15 working days before mid-semester.
(2) If transcripts are submitted after 15 working days before mid-semester of a student’s first semester, the receiving institution shall inform the student of credit denied within 20 working days of receipt of the official transcript.
(3) A receiving institution shall include in the notice of denial of transfer credit:
(a) A statement of the student’s right to appeal; and
(b) A notification that the appeal process is available in the institution’s catalog.
(4) The statement of the student’s right to appeal the denial shall include notice of the time limitations in §B of this regulation.
B. A student believing that the receiving institution has denied the student transfer credits in violation of this chapter may initiate an appeal by contacting the receiving institution’s transfer coordinator or other responsible official of the receiving institution within 20 working days of receiving notice of the denial of credit.
C. Response by Receiving Institution.
(1) A receiving institution shall:
(a) Establish expeditious and simplified procedures governing the appeal of a denial of transfer of credit; and
(b) Respond to a student’s appeal within 10 working days.
(2) An institution may either grant or deny an appeal. The institution’s reasons for denying the appeal shall be consistent with this chapter and conveyed to the student in written form.
(3) Unless a student appeals to the sending institution, the written decision in §C(2) of this regulation constitutes the receiving institution’s final decision and is not subject to appeal.
D. Appeal to Sending Institution.
(1) If a student has been denied transfer credit after an appeal to the receiving institution, the student may request the sending institution to intercede on the student’s behalf by contacting the transfer coordinator of the sending institution.
(2) A student shall make an appeal to the sending institution within 10 working days of having received the decision of the receiving institution.
E. Consultation Between Sending and Receiving Institutions.
(1) Representatives of the two institutions shall have 15 working days to resolve the issues involved in an appeal.
(2) As a result of a consultation in this section, the receiving institution may affirm, modify, or reverse its earlier decision.
(3) The receiving institution shall inform a student in writing of the result of the consultation.
(4) The decision arising out of a consultation constitutes the final decision of the receiving institution and is not subject to appeal.
.09 Periodic Review.
A. Report by Receiving Institution.
(1) A receiving institution shall report annually the progress of students who transfer from 2-year and 4-year institutions within the State to each community college and to the Secretary of the Maryland Higher Education Commission.
(2) An annual report shall include ongoing reports on the subsequent academic success of enrolled transfer students, including graduation rates, by major subject areas.
(3) A receiving institution shall include in the reports comparable information on the progress of native students.
B. Transfer Coordinator. A public institution of higher education shall designate a transfer coordinator, who serves as a resource person to transfer students at either the sending or receiving campus. The transfer coordinator is responsible for overseeing the application of the policies and procedures outlined in this chapter and interpreting transfer policies to the individual student and to the institution.
C. The Maryland Higher Education Commission shall establish a permanent Student Transfer Advisory Committee that meets regularly to review transfer issues and recommend policy changes as needed. The Student Transfer Advisory Committee shall address issues of interpretation and implementation of this chapter.
Effective date: December 4, 1995 (22:24 Md. R. 1901)
Regulation .02B amended effective July 1, 1996 (23:13 Md. R. 946)
Regulation .02-1 adopted effective April 6, 1998 (25:7 Md. R. 528)
Regulation .03 amended effective July 1, 1996 (23:13 Md. R. 946); July 18, 2016 (43:14 Md. R. 779)
Regulation .05A amended effective July 1, 1996 (23:13 Md. R. 946)
Chapter revised effective April 24, 2017 (44:8 Md. R. 405)
Regulation .02B amended effective October 19, 2020 (47:21 Md. R. 905)
Regulation .02-1 amended effective October 19, 2020 (47:21 Md. R. 905)
Regulation .04B amended effective November 18, 2019 (46:23 Md. R. 1066)
Regulation .04C amended effective October 19, 2020 (47:21 Md. R. 905)
Regulation .08A amended effective October 19, 2020 (47:21 Md. R. 905)